Prop Up Your Presentations

Our presentations, that is, when we speak to clients, owners, stakeholders, boards, councils, students, and colleagues, typically include traditional visual aids. PowerPoint is heavily used, or perhaps more accurately, over used.

On reflection, many of us have access to highly-varied potential prop material, the use of which could enhance our communication effectiveness, especially for visual and kinesthetic learners. These learners prefer to understand by, respectively, seeing and touching or handling objects, in contrast with auditory learners who tend to focus on spoken words.

Given that we rarely know the learning preferences of audience members, we should anticipate that all three types-auditory, visual, and kinesthetic-are likely to be present and plan our presentation accordingly. Accommodating all three learner types will increase the overall listening level of your audience.

Consider these actual illustrations of using props to enhance communication:

o An engineer was trying to explain various consequences of leaks in municipal water distribution systems. To illustrate one kind of damage he brought to the meeting and used a large, heavy brass valve that had been deeply eroded-several inches-as a result of proximity to a water jet issuing from a hole in a water main.

o A city administrator occasionally brought a baseball bat to meetings to, as he said, “get attention” (hopefully symbolically).

o A consultant was speaking to college seniors about “10 Tips for Achieving Success and Significance.” A memorable prop was used for each tip. For example, the speaker held a crystal vase drawing parallels between it and one’s reputation. Each person’s reputation, like a hand-crafted vase, is unique. Major time and effort goes into building a reputation and in creating a crystal vase. Once shattered, a reputation, like the vase, is impossible to restore.

o A professor used a rectangular cross-section foam beam, with longitudinal parallel lines drawn on it, to show tension and compression.

Perhaps my thoughts about recognizing different types of learners, especially the visual and kinesthetic learners, reinforced with the prop examples provided above, will stimulate you to think in a fresh way to use props to fully utilize your speaking opportunities. As noted by consultant Mel Hensey, “communication is not what is intended, but what is received by others.” Judicious use of props will help others receive what you intended them to receive.

How to Give An Excellent Presentation – 3 Important Tips to Improve Your Presentation In College

If you want to learn how to give a good presentation, then you have to pay close attention to this article because I’m going to share with you three of the most important tips that very few people know.

In this article, first, I’m going to talk about how to prepare presentation slides effectively. Second, I will talk about nonverbal communication skills that you can use to direct audience’s attention. Third, I will talk about the ideal timing for your presentation.

First of all, let’s talk about how to organize your slides properly. Good slides will allow your audience to remain focus. So, it is the key to carry out good presentation. The flow of the slides should always start from the introduction, then the presentation outline, the content, and the conclusion. In the introduction phase, you should mention about who you are and what is the theme of your presentation. Try to keep it short and direct. In the presentation outline, you should write out the flow of your presentation to let your audience know what are you going to talk about. In the content area, you should focus on the important parts of your slides. In the conclusion phase, summarize your content in one short paragraph and end the presentation by saying thank you to the audience. Remember to use pictures occasionally. It will help you to attract audience’s attention.

Second, you should focus on nonverbal communication skills. The way you stand, your expression, your hand gestures can affect your overall presentation. Always stand in front of everyone and make sure your audience can see you and your slides. Occasionally, walk towards your audience when you want to emphasize on some key points. This will help you to gain immediate attention. Besides that, do not cross your arms or over using your hand gestures.

Third, you should plan the timing of you presentation. Ideally, you should spend 5% of your time on the introduction, another 5% of your time on the presentation outline, 80% of your time on the content, and 10% of your time on the conclusion. Remember, introduction and presentation outline is only meant to tell your readers about the title and the flow of your presentation. So, please do not spend too much time on it because it does not add value to your audience.

In conclusion, to give good presentation in college, you should always prepare your slides properly, use nonverbal skills effectively, and adjust the timing of presentation correctly. If you follow the tips above, you should be able to deliver good presentation in the future.

How to Stop Presentation Nerves

Up until the age of fifteen I was a very shy person. On a day to day basis, no problem, but any time I had to speak to more than a handful of people I literally went to pieces. I used to go several shades of red, which in turn made me much hotter. So that made me more conscious of being nervous, and that made my mouth dry, my brain scramble, and that would make me more red… And so on! You may recognise some of those symptoms in others, or yourself when speaking. Certainly I see many speakers who though charming and knowledgeable people normally, absolutely become quivering wrecks as they begin to talk to a small crowd.

The reality is it needn’t be like that, and there are things you can do to help. Some are specific steps to be taken, whilst others are merely thoughts you need to keep in your head. A combination of these will help you to control your nerves and get things under control. I hope it helps you to know that I no longer get nervous when I speak, and in fact haven’t got nervous speaking in years now. Here are some of the steps I took, and attitudes I have adopted to help me.

The first is something that people interested in Neuro-Linguistic Programming will recognise as a “re-frame”. You see, if we take our understanding of the “fear” a speaking event generates and look at it in a slightly different way, it becomes evident that nerves are physiologically identical to excitement.. That is to say in both cases the “symptoms” are the same; quickened breathing, faster metabolism, temperature fluctuation and so on. You might wonder how that helps, but I can tell you that you feel a whole lot better thinking how excited you are about speaking, rather than nervous. What’s more, the self talk we all do is more helpful too, because when we recognise being excited it feels easier to calm down, whereas as being nervous feels difficult to change.

I mentioned at the start of this article that I haven’t been nervous as a speaker in years… I will admit to being terribly excited on many occasions!

The second knack is to focus on what is overlooked by many people, and that is the generally low standard of many speakers. You see, whilst it’s better to aim to be amazing, you don’t actually need to be that outstanding… Being a little better than average is probably going to do the trick. I reiterate I am not advocating a mediocre speech. I am merely pointing out that because the general standard is so low, you need only focus on being good enough. As you do this, and keep doing this your confidence increases anyway and that naturally helps with presentation nerves.

Which conveniently brings me to the next point. Fact is, many things you do only occasionally will leave you a little nervous… If they are new you are never sure about what to do. Speaking is the same, and the more of it you do the easier you realise it is. You can literally “fake it till you make it” with confidence. By speaking often, and telling yourself you are excited and looking forward to speaking… Guess what? Your brain begins to believe you… In turn helping you to be more confident, and so giving a better performance and so on. I know that sounds almost too good to be true-I also know it works because it was one of the techniques I used to grow in confidence as a speaker. And believe me, I literally used to shake, visibly, my whole body…

Which brings me to how do you cope with getting the shakes. Once it starts it’s difficult to get rid of. Well, you have to acknowledge it may happen, and if it does, that’s ok. Many people get nerves, and many people get a little shaky on stage. Unfortunately many of those same people make it worse by drawing attention to how nervous they are. The best strategy is to focus on what I have mentioned here, and on no account mention your nerves.

And when it comes to not mentioning your nerves, never ever mention being nervous at the start of your speech. You have almost certainly heard people say how nervous they are as they start to speak, or asking the audience to “bear with them” and so on. People do these things for a number of reasons, but unfortunately it boils down to a bad idea-highlighting the one thing you don’t want people to know. And it gets worse, because once people know you are nervous they start noticing every little thing. And when they notice, guess what? Yes… You get more nervous…! Don’t mention being nervous.

You are going to need to have a glass of water nearby, or a bottle if that suits the event better. Don’t rely on it being provided for you, and don’t worry if no one else had water. You want to overcome presentation nerves, so trust me here and take some water with you. You may never even take a single sip, but if you don’t have the water you get that strange dry mouth thing, that ends up with loud clicking noises when you try to speak. And if your speech is amplified with a microphone, then everyone gets to hear it too. Take water and when you need it, it’s there. Water also gives you the perfect excuse to just pause now and again and calm yourself (excited, remember?)

Prepare your beginning really well. This is one part of the speech that many people neglect, which is a shame because it’s at the start that people are really likely to retain key ideas and impressions of your speech. Make sure you know what you are saying and why. If humour works for you, great, make use of it. If you like order and calm, explain something. If you need to explain why you are there, that’s good too. Just make sure your opening minute is really strong. A strong opening allows you to stroll out with a certain confidence that someone shuffling papers, wishing they had water and apologising for being so nervous will never have.

Many people believe they can help their nerves by speaking in front of a mirror. This is alright, but not great, because a mirror is not what your audience sees or hears. If you want to do this (and this is quite a hardcore technique, but it works) you need to film yourself. Set your camera up to film what the audience sees. This means don’t speak to the camera directly, rather set it back so it captures you talking to a room. Film yourself. Now watch it back. I suggest you watch it back alone, unless you love hiding behind your fingers in shame! Now when you watch this, get over your accent, your taste in clothes, your body shape, that haircut, your inelegant posturing and so on. Honestly, everyone is the same when they see themselves. Instead focus on what you like about what you are doing. You will see moments that work, and you will hear snippets that sound great. Keep these and work on the rest. The more you do this process, the more you will begin to separate yourself from your performance, and at this point getting rid of your presentation nerves will seem easier and easier.

The final tip I have for you is to affect a certain swagger. Your favourite sportsperson has it. And rock start. Movie stars too. So even if you are feeling “excited”, and your heart is racing, and you make a few mistakes… So what? Seriously. Live presentations mean an element of performance. A level of energy is great and so much more engaging that someone stood there boring everyone silly by monotonously reading from their slides. And even if you are nervous, and even if some people in the audience don’t like it you have to keep in your mind that you are the one speaking, giving the presentation. At least you had the nerves to go for it and deliver your speech. And that REALLY helps with confidence I can tell you!